Capabilities
Everything a back office does as services you can offer.
A catalogue of capabilities, ordered from the most advanced to the everyday. You describe the outcome; our team produces the checked result behind the scenes.
Where it applies
By sector
Where these capabilities make an immediate difference — start here to find the closest fit to your clients. These sectors are examples, not limits.
Legal & accounting
Contract clause mining, invoice and statement consolidation, document trails and redaction.
Banking & financial services
Statement processing, KYC document review, reconciliation packs and audit-ready trails.
Insurance & claims
Claims intake, form extraction, policy clause lookup and PII-safe document handling.
Recruitment & HR
CV parsing, semantic matching, profile digests and candidate de-duplication at scale.
Government & public sector
Records digitisation, form processing, redaction and searchable public archives.
Healthcare records
Digitisation of records and forms with personal data removed before anything is shared.
Logistics & freight
Customs packs, invoice consolidation, delivery reconciliation and status reporting.
Manufacturing & procurement
Supplier quotes, purchase-order reconciliation, spec sheets and cost comparisons.
E-commerce & marketplaces
Listing research, supplier sourcing, bookkeeping and competitor price digests.
Real estate & property
Lease and agreement extraction, portfolio trackers and listing content.
Media & publishing
Transcription, translation, summarisation and archive search across a back catalogue.
Construction & engineering
Tender document mining, drawing registers, submittal tracking and cost tables.
Travel & hospitality
Booking data consolidation, review analysis, translated guest content and reports.
Education & research
Literature search, summarisation, translation and dataset preparation.
Non-profits & NGOs
Grant document packs, donor data cleaning, impact reporting and translation.
Pharma & life sciences
Literature monitoring, trial document extraction, redaction and compliance trails.
Energy & utilities
Meter and invoice reconciliation, asset registers and regulatory reporting.
Freelancers & agencies
Client reporting, inbox triage, proposals and standing monthly deliverable packs.
What we do
Service areas
Each area is something a Doctask partner can offer a client — in plain, personal language. We confirm each job against the client's actual files before anything is promised. This is a starting point, not a ceiling: if it involves documents or data, we can almost certainly take it on.
Flagship
End-to-end jobs
We take a whole job from start to finish — read, extract, cross-check, calculate, format — and check the result before it is delivered.
A tender pack assembled from 40 documents in one run, checked before release.
Ask your documents
Search across a whole collection of documents and get answers in plain language, with the exact source passage so every answer can be checked.
A consultancy finds every past project on supplier negotiations in seconds.
Find what matters in contracts
Extract renewal dates, prices, penalties and obligations from contracts, each linked to the precise passage it came from.
A 300-page lease portfolio becomes one verifiable clause table.
Remove personal data
Find and remove names, IDs, account numbers and contact details before files leave the team — with a note of what was removed.
A case file anonymised before it goes to an external contractor.
Market & competitor monitoring
Collect prices, listings, news and leads from the web on a schedule and turn the changes into a plain-language digest.
A weekly competitor price digest, delivered without anyone browsing.
Meeting notes & actions
Transcribe recordings and return the decisions, action items and sentiment in one short, structured brief.
A two-hour board call becomes a one-page decisions memo.
Advanced & everyday
Paper & scan digitisation
Turn paper and scanned documents into clean, searchable text — printed or handwritten, in many languages including non-Latin scripts.
50-year-old contracts become a searchable text archive.
Invoice, payment & bank processing
Read invoices, receipts and bank statements and turn them into clean, consistent tables with mismatches flagged.
200 invoices become one Excel ledger, with exceptions highlighted.
Recruitment & HR matching
Parse CVs, summarise each candidate and match them to a role by meaning — not just keywords — with duplicates removed.
A recruiter instantly sees the 10 best-matching CVs for an opening.
Data services & forecasting
Clean, merge, profile and analyse data — statistics, trends, forecasts and what-if scenarios, delivered as charts.
A sales dataset is cleaned, profiled and turned into forecasts and charts.
Reporting & summarisation
Read long material and return a short, clear summary or a formatted report in the preferred format.
50 quarterly reports become one executive summary.
Knowledge & archiving
Build a searchable archive from a collection of documents and answer questions by meaning, not just keywords.
A firm searches years of past reports for relevant experience.
Security & compliance
Scan files for secrets and malware, encrypt sensitive documents and keep an audit trail of how material was handled.
Files checked for exposed credentials before they are shared.
Batch & volume processing
Process large volumes at once — hundreds or thousands of files in a single run — and return one consolidated result.
1,000 CVs parsed and ranked in a single pass.
Spreadsheet & Excel services
Build clean Excel workbooks — multi-sheet, formatted, with charts — and work with Google Sheets too.
A monthly report lands as a polished, brand-styled workbook.
Translation & localisation
Translate documents and adapt the tone and reading level for a specific audience.
User manuals delivered in five languages.
Writing & content services
Draft, polish and rewrite text — proposals, cover letters, summaries, emails — and check grammar and style.
A cover letter and proposal generated from a job posting.
Image & media services
Analyse, edit, clean and enhance images — resize, convert, remove backgrounds, restore, add watermarks, create logos and QR codes.
A product photo is cleaned and resized for the website.
Presentations
Build PowerPoint decks and clean slide decks ready to present.
A sales deck assembled from a content outline.
Email, messaging & delivery
Send and receive email with attachments and deliver results by email, Telegram, Slack, Discord or webhook.
The monthly batch lands automatically in the client's inbox.
File conversion
Convert almost any file into almost any other format — Word, Excel, PDF, text or clean web-ready pages.
A PowerPoint becomes a Word briefing; an old .doc becomes a modern document.
Forms
Detect the fields in paper and digital forms, pull out the values, or make a plain PDF fillable.
Paper applications become digital records without retyping.
Audio & video services
Transcribe recordings, edit audio, process video and generate spoken audio from text.
Interview recordings become one transcript; a video is cut to clips.
Data quality & validation
Check data before it is used — valid emails, no duplicates, correct structure, facts verified.
A CRM list is cleaned and de-duplicated before import.
By use case
By use-case scenario
The same engine, described the way clients actually ask for it.
Flagship
Handle a whole document job
Read a folder, extract, cross-check against rules, calculate totals and produce the final pack — with a review step.
One reviewed, ready-to-send pack
Search across an archive
Search a set of documents and get answers in plain language, each with the source passage attached.
Cited answers from your own documents
Mine contracts for what matters
Renewal dates, prices, penalties and obligations extracted with the source passage attached.
Clause table with citations
Catch invoice fraud & duplicates
Spot repeated invoices, altered totals and out-of-policy charges across a supplier base.
Flagged exceptions report
Monitor a market or competitor set
Track prices, listings and news on a schedule and summarise what changed and what it means.
Weekly digest + comparison matrix
Turn meetings into decisions
Transcribe recordings and return decisions, owners and action items in one brief.
Decisions memo + action list
Advanced & everyday
Digitise a paper archive
Scans, photos and handwritten notes become searchable, editable text with layout preserved.
Searchable archive + editable documents
Consolidate invoices & statements
Vendors, numbers, dates and totals pulled from hundreds of documents into one uniform record.
One clean Excel/CSV ledger
Screen and rank candidates
CVs parsed, summarised and matched to a role by meaning, with duplicates removed.
Ranked shortlist + profile digests
Summarise long material
Reports, transcripts and meetings condensed into executive summaries and action lists.
One-page brief in your format
Localise for a new market
Documents translated and tone-adapted for the target audience and reading level.
Publication-ready translated files
Prepare accountant-ready packs
Statement summaries, totals and margins calculated and organised so a professional can verify fast.
Submission-ready statement pack
In practice
Worked scenarios
Real client journeys, end to end — a few examples. If your client's workflow looks different, it can be built too.
Launching a goods business on a marketplace
An entrepreneur with a product idea and no back office.
- 01
Market & demand research
Category assortment, prices and demand signals collected into clean tables and a scorecard.
- 02
Supplier sourcing
Offers from wholesale marketplaces compared, normalised and shortlisted with reasoning.
- 03
Orders & invoices
Supplier invoices digitised into a master inventory workbook — the single source of truth.
- 04
Customs & tax prep
Statement summaries and totals prepared for the client's accountant to verify and file.
- 05
Sales management
Sales and margin dashboards with reorder signals, refreshed on a cadence.
- 06
Standing monthly cycle
The whole routine runs on a calendar and lands in the client's inbox, on time, without asking.
A law firm's contract review cycle
A small practice buried in leases, supplier terms and renewal dates.
- 01
Intake & digitisation
Scanned and PDF contracts read into searchable, consistent text.
- 02
Clause mining
Renewal dates, notice periods, penalties and obligations extracted with citations.
- 03
Risk flags
Unusual or prohibited clauses surfaced for the lawyer to review.
- 04
Portfolio tracker
One master table of every agreement, sortable by expiry and counterparty.
- 05
Redaction
Personal and sensitive data removed before anything leaves the firm.
- 06
Monthly refresh
New contracts added and the tracker updated on a standing cycle.
A recruitment agency's screening week
Hundreds of applications for a handful of live roles.
- 01
Batch intake
Every CV in the inbox parsed into a structured profile in one run.
- 02
De-duplication
Repeat and near-duplicate applicants merged automatically.
- 03
Semantic matching
Candidates ranked against each job description by meaning, not keywords.
- 04
Profile digests
A one-page summary per shortlisted candidate for the hiring manager.
- 05
Gap analysis
What each candidate is missing versus the role, clearly listed.
- 06
Client pack
A branded shortlist delivered to the client the same week.
An accounting firm's monthly close
A practice closing the books for dozens of clients every month.
- 01
Document collection
Statements, receipts and invoices gathered and read into clean tables.
- 02
Reconciliation
Purchases, sales and margins calculated and cross-checked.
- 03
Exception flags
Duplicates, missing documents and mismatched totals surfaced early.
- 04
Report pack
A formatted workbook per client, built to the firm's standards.
- 05
Redaction
Personal data removed from anything shared externally.
- 06
Standing cycle
The same pack lands on the same day every month, without asking.
An insurer's claims intake
A claims team handling a steady stream of forms and attachments.
- 01
Intake & classification
Incoming documents classified and routed by claim type.
- 02
Field extraction
Policy numbers, dates, amounts and claimant details pulled from forms.
- 03
Policy lookup
Coverage, limits and clauses matched from the policy documents.
- 04
Validation
Missing fields and inconsistencies flagged before a handler reviews.
- 05
Privacy
Sensitive personal data redacted for any external sharing.
- 06
Handler pack
A clean, complete case file ready for a decision.
A freight forwarder's customs & invoicing
Cross-border shipments generating a wall of paperwork.
- 01
Document intake
Commercial invoices, packing lists and transport documents read in bulk.
- 02
Customs pack
Values, quantities and classifications organised for the broker to verify.
- 03
Invoice consolidation
Carrier and supplier invoices merged into one ledger.
- 04
Delivery reconciliation
Receipts matched against purchase records; discrepancies flagged.
- 05
Client reporting
A status board and cost summary per shipment or period.
- 06
Standing cycle
The monthly customs and cost pack delivered on schedule.
Offer these capabilities under your own name.
You stay the client's trusted specialist; our team handles every task behind the scenes.